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Council Meeting Times

Pentland @ 8-9pm
PH Foxhole

A-I @ 9-10pm
AI Residential Restaurant

Lothian @ 10-11pm
Lothian Galley

 		  


University of California, Riverside 

Residence Halls Association 

By Laws

- 

Article I- Membership TOP

Section I 

All members of RHA as defined in Article II Sections I-VII of the Constitution shall be entitled to the following privileges: 

      a. There are opportunities available for RHA members to run for and hold if certain eligibility requirements are met. 

      1. No Officer shall have a cumulative Grade Point Average (GPA) lower than 2.0. If this should occur, the officer will be required to leave his/ her office.

            b. Right to vote in their individual hall, full council meetings, or general RHA elections. 

c. Any other privilege as granted by the Cabinet.

      1. RHA members who intend to run for, or hold any officer position must be in good standing with the University and Housing.

d. Advisors and Housing officials may reserve the right to check grades on a quarterly basis, and recommend that students who are not in good standing with Housing are not allowed to run or hold any officer positions. 

Section II 

Members of the National Residence Halls Honorary shall be considered honorary members of RHA. 
 

Section III 

All RHA members will have the opportunity to run for Cabinet, Director, and Officer positions and will be able to receive stipends towards their housing as stated in Article III Section II of the Constitution. 

Section IV 

RHA Senators interested in becoming a director shall attend a one-day orientation as determined by the Executive Cabinet. 

Section V 

RHA will consist of, but is not limited to, three (3) councils: Aberdeen-Inverness Council, Lothian Council, Pentland Hills Council and emergency housing under their respective RD’s.

Article II-Council Meetings TOP
Section I 

Each council shall have weekly meetings at the beginning of each year, no later than the second week of classes.  No meetings will be held during academic holidays or finals week. 

Section II 

The Vice President of each building shall prepare an agenda and review all proposals for all regular meetings of RHA and its board and committees. All agenda items for each general meeting may be prepared and approved by the president no later than forty-eight (48) hours before a meeting and minutes may be approved and submitted to the President by the next Cabinet Meeting. 

Article III - Committees TOP

Section I 

The elected officers will be designated to chair a committee 

1. Director of Finance and Publicity will be in charge of the budget and the newsletter committee. 

2. Director of Facilities will be in charge of heading the Facilities committee and to meet with Dining Services. 

3. Director of Programming will be in charge of the program committee. 

4. Vice President will be in charge of Special interest or focus group. 
 
 

Section II 

Each committee will be given a chance to pick a date and time of when the meetings will be held with the Building Vice President’s approval. 

Section III

Each Building will be responsible for having the following standing committees:

1. Budget and newsletter committee: It will compose a bi-quarterly newsletter that will be distributed to the hall Senators during their council meetings. The newsletters should mention upcoming events and recent events. 

2. Dining and Facilities committee: It will pass around an open forum sheet during the beginning of the meeting and discuss the concerns within the committee or bring up items that will benefit the halls. They will also develop resolutions and proposals regarding current issues and concerns.  

3. Program Committee: Activities will be discussed and proposals will be made for programs. Each council must do a minimum of two (2) programs a quarter with at least one educational and the second of the committee’s choice. I.e. social, diversity, academic.

Section IV 

When necessary, each building has the right to create flex committees. 
 

Article IV -Parliamentary Procedures TOP

The book, Robert’s Rules of Order, Revised shall serve as a primary guide for interpreting meeting procedures. The advisors shall resolve any parliamentary procedure disputes. 
 

Article V - Funds TOP

The RHA account shall receive an allocation, specified by the Director of Housing, from the housing RHA activity fee. 

Article VI – Director Elections TOP

Section I 

A. In regard to Hall elections: The RHA Vice President shall coordinate the following: 

  1. At the beginning of the Fall Quarter, hold general council meetings. Tell the residents the Directors positions available in each building.
  2. Inform the residents of the process of signing up to run for the Director positions. Applications are to be available through the RSO, Resident Service Office, at each building. Resident must sign a right of disclosure statement to release their grades in addition to signing an agreement of campaigning policies.
  3. Inform the residents of the code of ethics included in Article VI Section II of the By-Laws. Understand that if the code of ethics is not adhered to, the election may be considered invalid.

Section II 

The following guidelines shall apply to all candidates and shall read as follows: 

  1. Campaign materials may not be posted until one (1) week before the election.
  2. The election publicity shall be posted only in designated areas specified by the Building Vice President and as outlined in the rules of Residence Halls Housing Policy.
  3. All election publicity shall be in accordance with fire regulations.
  4. All candidates shall be required to remove their campaign posters and materials from the Residence Halls within twenty-four (24) hours after the closing of the polls

 

Section III 

For each building, the candidate(s) receiving the largest number of votes per office shall be declared the winner(s). 
 

Article VII - Officers TOP
 

Section I 

The Executive Cabinet of RHA shall hold office for one (1) year, from the beginning of the academic school year until the end of the academic school year. Only members of the UCR RHA may hold an Officer position, with the exception of the NRHH President, who shall be selected in accordance with the NRHH Constitution. No person shall hold more than one (1) elected position in RHA simultaneously without the approval of the RHA Executive Cabinet members. 

Section II 

  1. The President of RHA shall hold the power of the Executive Cabinet. He/She shall write an agenda and conduct all Cabinet and Executive Cabinet meetings. The President shall be the official representative of RHA. Be an ex-officio member of all committees. Have the power to appoint, with the approval of the Cabinet, special executive committees and chairpersons and all standing executive committees. Have the power to call and administer all RHA elections. The President shall also serve as the ASUCR liaison as well as communicate with Student Life and Leadership and the Director of Housing. He/She must also serve 3 weekly office hours, write a bimonthly report, write an end-of-quarter report of their work and transition the new President following elections at the end of Winter Quarter

 

  1. The Building Vice Presidents shall assist the President where needed, oversee committees, coordinate building council events, presides over all building complex council meetings, attend all council meetings, Cabinet meetings, and executive cabinet meetings. Serve three weekly office hours, write a bimonthly report; write an end-of-quarter report of their work; act as President in his/her absences, and is responsible for RHA billboards in the lobby area of each building including theme and hall board decoration, as well as door tags for all staff members. He/ She shall also transition the new Building Vice Presidents for the following year.

 

  1. The Vice President of Finance and Publicity shall maintain the financial records of RHA, prepare and present an annual budget to the Executive Cabinet for its approval within four weeks of the beginning of the Fall Quarter, and present to the Executive Cabinet a bimonthly financial report.  He/She shall supervise the collection and distribution of RHA funds in accordance with the RHA Constitution and By-Laws.  He/She shall be co-chairing the welcome kits fundraisers during the summer with the National Communication Coordinator (NCC).  He/She shall be responsible for planning and implementation of any fund-raisers for the RHA Cabinet (if needed).   He/she shall serve 3 weekly office hours. He/She shall also write a transition report at the end of his/her term, write a bimonthly report and he/she shall chair the Budget Committee. He/she shall work with the Directors of Publicity and Finance on their newsletters and advertisements, as well as help them coordinate all publicity and marketing for RHA and take meetings during Executive Cabinet meetings.  He/She shall also transition the new Vice President of Finance and Publicity for the following year.

 

  1. The National Communication Coordinator (NCC) shall serve as liaison between the National Association of College and University Residence Halls, Inc. (NACURH), the Pacific Affiliate of College and University Residence Halls (PACURH), and the RHA at UCR. The NCC is responsible for the organization of all NACURH related conference delegations, their trips, and any other related duties. The NCC shall organize any fund-raisers of which the proceeds are to go towards conference costs. He/She shall be co-chairing the welcome kits during the summer with the Vice President of Finance. He/she shall serve 3 weekly office hours and write a bimonthly report. In addition, the NCC shall serve as Parliamentarian during all Cabinet meetings. As Parliamentarian, the NCC will be responsible for enforcing Robert’s Rules of Order. He/She shall write a transition report at the end of his/her term.  He/She shall also transition the new NCC for the following year.

 

  1. Vice President of Technology and Marketing – Shall be in charge of all technical equipment for RHA. This includes, but is not limited to the set up and maintenance of the PA systems, maintaining the office computers in the RHA offices, as well as the printers in those offices. Shall be in charge of maintaining and updating the RHA website on a weekly basis. Shall be in charge of updating and maintaining the RHA channel, as well as coordinating an RHA TV committee to select new movies for the channel, with the approval of the Residence Life Leadership Coordinator. Shall work with the Directors of Facilities on all Dining, Facilities and Student Voice issues as the chairperson of the Facilities committee. Shall be the liaison between RHA and Maintenance, Resnet, Campus Computing. Shall serve 3 office hours a week, write a bimonthly report as well as quarterly reports and attend weekly cabinet and executive cabinet meetings.  He/She shall also transition the new Vice President of Technology and Marketing for the following year.

 

  1.  Director of Programming - Plans, coordinates, and publicizes all RHA programs for their individual building and activities via posters, flyers, and announcements. Act as a liaison between ASPB and RHA. Oversee RHA T-shirt design and distribution. Attend all RHA council meetings and Board of Director meetings, serve two weekly office hours; write a bimonthly report, and write an end-of-quarter report of their work. He/She shall also chair his/her building’s activity board and work with representative to help plan quarterly building programs.

 

  1. Director of Facilities - Liaison with Maintenance and Housekeeping Staffs on issues and concerns brought to RHA (maintenance requests, special projects, problems, etc.).  Liaison with Dining Service on issues and concerns brought to RHA. May meet weekly with Dining Services and send via email a report to the Director of Housing Services, Dining Services, the RHA Vice President of their building, Advisor, and President. He/she must serve two weekly office hours and write a bimonthly report. He/She shall collect and distribute dining service cards and report all relevant issues. He/She shall also chair on his/her council facilities board and work with council members.

 

  1. Director of Publicity and Finance - Shall record minutes, take roll call of the officers and senators, type up minutes from the previous meeting for approval at the next meeting. Attend all RHA council meetings, Cabinet meetings, write an end-of the quarter report of his/her work, update budget and work in coordination with the Vice President of Finance, Finance Committee, and building Vice President when allocating money.  Shall serve two weekly office hours and write a bimonthly report. Responsible for the publication of a bi-quarterly RHA newsletter. He/She shall also chair the newsletter and Public Relations committee and work with the other Directors of Publicity and Finance.

 

  1. RHA Senators: Shall have the right to vote during any council and tri-council meetings, but limited to one vote per hall represented. If all hall Senators are absent, that hall will be considered unrepresented.  Unrepresented halls will loose their voting rights as defined in Article VII Section VII of the Constitution.  Is responsible to report back to their hall with updated events and programs happening that week, updating their RHA board, and for putting on one (1) quarterly hall program that may be reimbursed for no more than twenty dollars ($20).

 
 

Section III 

If any officers are found to be incompetent, they can be removed by a three-fourth (3/4) vote by RHA members of their respective Building Council or Cabinet. All officers must be a student in good standing with Housing and the University and will be removed from office if they are not. New Officers will then be elected if an officer resigns or removed. All housing room and board entitlements will cease after an officer leaves office. 

Section IV 

Officers may not represent any hall. Should a Senator be elected or appointed to an officer position, his/her hall must select a new Senator to take his/her place. 

Section V 

All Cabinet Members shall receive a discount on their room and board fees as determined by UCR Housing. These discounts are negotiated between the RHA President and the Director of Housing. Officers must be in good standing academically to receive any discount. 

Article VIII – Executive Cabinet Elections TOP

Section I

1.  The steps for electing the President are: 

    1. Candidate(s) will submit a letter of intent
    2. Candidate(s) will make a presentation to the full RHA prior to voting. After each presentation, there will be 5 minutes allotted for a “pro and con” discussion.

Voting will be done by secret ballot. Election is by simple majority. Senators may not vote unless they have heard all the candidate(s) presentations. If a representative is running for office, the hall alternate will have voting rights.

2.  The steps for electing a Vice President are:

    1. Candidate(s) will submit a letter of intent to run for the Vice President position of their current building.
    2. Candidate(s) will make a presentation to their building council prior to voting.  After each presentation, there will be 5 minutes allotted for “pros and cons” discussion.
    3. Voting will be by secret ballot.  Election is by simple majority.  Representative may not vote unless they have heard all candidate presentations.  If a representative is running for office, the hall alternate will assume voting rights.

 

3.  The President-Elect and the Vice President-Elects from each building appoint the NCC, Vice President of Finance and Vice President of Technology.  The steps for these appointments are: 

    1. Candidate(s) will submit a letter of intent
    2. The President-Elect and the Vice President-Elects will interview all candidates.
    3. The President-Elect and the Vice President-Elects will make final appointment and building assignments.


Section II 

The Presidential elections application/selection process will start during the winter quarter. 

      Section III 

In order for a senator to vote for any elected position on the Executive Cabinet, their hall must have active status (see Body article VII, section VII of the Constitution) and at the election they must check in with an RHA officer or advisor to verify active status (provided by an updated hall roster) and that they reside on the hall that they are voting for.  

      Section IV 

If an RHA member is elected or appointed to an Executive Cabinet position, and is selected as an alternate for any staff position, in order to keep their RHA position, they must request to have their name removed from the alternate list within two weeks of their election or appointment.  

      Article IX - Amendments TOP

      Section I 

The UCR RHA By-Laws may be amended at a tri-council meeting by a two-thirds (2/3) vote, provided that the proposed amendment has been read at the previous general meeting.

  Section II

At no time may an amendment be voted on if the three-fifths (3/5) quorum does not exist. 

      Section III 

A.  A proposal for an amendment of the Constitution and By-Laws shall contain the heading the following items:

       1.  Amendments shall be numbered according to a format as stated herein. The first            two digits, beginning from the left, shall represent the current year in which an amendment is being proposed. The following two digits shall represent numerically, the month in which the amendment is being proposed. The next two digits shall represent the day on which the amendment was passed. Should the amendment be tabled on the day of proposal it will retain the original date.

 

                                   2. Author or authors must be listed alphabetically.

                                   3. Should include a ‘regarding statement’. 
 

B. The proposal for an amendment of the Constitution or By-Laws shall contain in the body the following item: 

      1. For an amendment to change the Constitution or By-Laws: the original wording followed by the proposed change in wording.

For an amendment to add to the Constitution or By-Laws: the wording of the proposed addition. 

Constitution Last Ratified: 06.09.18

  


Upcoming Events
"Building Battle of the Bands"
Hosted at PH, AI, LO
Time TBA : Sign-Up at your building
Tues, May 3rd

"Spring BBQ: Battle of the Bands"
More info TBA
Wed, May 9th @ 9:30pm




 

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